Town of Otisfield
Board of Selectmen Meeting Minutes
December 3, 2008
1. ~CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
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2. ~SECRETARY’S REPORT:
A. Meeting Minutes from November 19, 2008. Motion to accept minutes w/ edits. RM/HF– Unanimous.
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3. SPECIAL EVENTS
A. ~7:15-7:45 PM Jim Bishop, TLEA & Jeff Stern, FEC presented the completed Thompson Lake Watershed Survey to the board.~ Survey was done last spring. There are (96) erosion sites in Otisfield. Thirty-one of these are associated with town roads. They are proposing that in 2009 the town put money forward to fix erosion on two of the most serious erosion sites. Estimating it to be approx. $10,000.00. Possible sources of funding for erosion control of identified sites in the following years includes: 1) Town of Otisfield, 2) Section 319 Grant, 3) FEMA, 4) Road Associations for private road repair & 5) Federal infrastructure grants. Proposal submitted into public record. RM: We should have a Public Meeting to see what the town people think. HF: Suggesting it go before the Finance Committee first. All
agreed.
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4.~COMMITTEE REPORTS:
A. None.
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5. ~DEPARTMENT HEADS:
A. ~None.~
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6. ~QUESTIONS/COMMENTS FROM THE PUBLIC:
A.~Jean Hankins: Mold concern: Worried about town records. MIM: The vault has been functionally ventilated and town records are fine. Discussion: Only in phase one at this point, at later date it will be thoroughly examined and money will be spent if necessary.
B.~Winter Carnival: HF asked Dan Peaco if his land can be used in February for sledding. DP said Yes.~
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7. ~ADMINISTRATIVE ASSISTANT ITEMS:
A. Two quit-claim deeds prepared for two tax acquired properties that the board has allowed the owners to redeem by paying all taxes owed through 6/30/09.The owners in default are Andrew Ames- Map R04/Lot 15 and Jay D. Ray- Map R01/Lot 22E. * This is a one time redemption allowed on these two property owners. Motion to sign quick claim deeds. LA/RM. – Unanimous.
B. Oxford County Soil & Water: The town received a bill. RM will contact them to see if it is from Pleasant Lake Overlook project in front of the Planning Board at this time.
C. SAD 17: Fuel Oil Price has not gone down.
D. MIM informed BOS that Otisfield 17 Rep. Tom Moore is living back in town full time.
E. Discussion re: AVCOG stimulus package. Survey given to each member for review.
F. December 13, 2008 at 7:00 PM, Christmas lights will be lit.
- ADJUSTMENTS TO AGENDA:
- A.~None.~
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9. UNFINISHED BUSINESS:
A. ~Review Bid Process- Given to Ordinance & Policy Review Committee. (1/09)
B. New Committee: BOS looking for volunteers to review & update present job descriptions for all town employees. Posted on the Web site and the bulletin board.
C. Develop Performance Evaluation. 12/08 - Deferred until updated town employee job descriptions have been adopted.
D. Develop Annual Municipal Calendar- 12/ 08. This is a WIP items may be added as needed.
E. Health Officer- 1/08
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10.~SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. ~Motion to sign Warrant #9 to pay the towns bills. HF/LA – Unanimous
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11.~QUESTIONS OR COMMENTS FROM THE BOARD:
A.~Ordinance Committee item: No smoking at the Beach. MIM will give items to LA for next meeting.
B.~Road Signs have been purchased: Scribner Hill may need an arrow sign or dangerous curve sign ahead w/ a 90-degree angle. Coon Road will have a dead end sign. Swampville Road may need a sign.
C.~Annual Municipal Calendar for BOS developed. This will be a WIP.~ MIM & TT will edit this so items can be added as needed.
D.~Town Reports: Board discussion and agreement, annual town reports will be printed and available to the public May 1st.~~
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12. ~ADJOURNMENT:
With no further business, the meeting was adjourned at 8:55 PM. HF/LJA – Unanimous.
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Respectfully submitted,
Tanya Taft, Secretary
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: 12/17/2008
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